Procedure 3A.1/11 Library

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Procedure 3A.1/11 Library


A valid Anoka-Ramsey Community College ID card is required of students, faculty, and staff to borrow material from a campus library. Students may check out general circulating material for 21 days, renewable twice, if not on hold. A current Minnesota State student or employee ID card from any other college permits checkout of general circulating materials. Current faculty and staff may check out circulating materials for one semester, renewable once, if not on hold. Retired faculty and staff may check out circulating materials for six weeks, renewable once, if not on hold. Alumni and community borrowers are welcome to use library resources and may check out materials for 21 days, renewable twice, if not on hold. All borrowers must return materials on or before the due date or if recalled by the library. All borrowers assume full responsibility for materials on loan.

A $35.00 standard replacement fee for material damaged or not returned will be assessed for each item. Overdue notices will be sent if an item is not returned by the due date. Once the due date has passed, the item will be declared lost and the replacement fee will be assessed. If a borrower pays for such material and later returns it intact, the librarian may opt to refund the replacement fee. Students owing fees will have their library borrowing privileges suspended, and a hold will be placed on their college record.


Faculty and staff may put items on reserve by submitting a library reserve form at any time. On the form, the faculty or staff designates the checkout time, i.e., library use only, overnight, one week, etc. Prior to placing materials on reserve, the faculty or staff member is responsible for obtaining any necessary copyright permission. (See Policy 3H.2 Reproduction and Use of Copyrighted Materials). Reserve materials circulate to students and current faculty and staff. A valid college ID card is required to check out all reserve materials on one’s respective campus. Replacement fees are assessed if necessary.


The library selects a variety of print and online materials to meet the curricular needs of the campus, the philosophy and mission of the college, and with an awareness of its place as a resource within the broader Minnesota State library systems. , in accordance with the American Library Association’s Intellectual Freedom Principles for Academic Libraries. Faculty recommendations for collection development are encouraged and will receive

priority within budget constraints. Textbooks and multiple copies will generally not be ordered but will be accepted in the collection as appropriate on a gift basis.


Gifts to the library will be gratefully considered. If the gift is appropriate to the needs of the library’s collection, the librarian will submit a recommendation to the Foundation executive director or the college President for the acceptance and processing of such gifts. If accepted, a record of the donation will be kept by the campus Foundation executive director or designee, who will send the donor an acknowledgement (unless the donor specifies anonymity).

If the gift is not accepted for the library collection, the librarian may suggest alternate recipients for the donation.

For additional information regarding gift acceptance, please refer to college’s Policy and Procedure Manual:

• Chapter 7: Business Affairs, Policy 7D.1 Acceptance of Gifts and Grants to the College.

• Chapter 8: College Relations, Policy 8A.1, ARCC Foundations and Donations to the Foundations.


The librarians provide general library orientation, class instruction for specific research assignments, and instruction in online searching. Cambridge Campus instructors are encouraged to schedule as early as possible to ensure a time convenient for their classes. Coon Rapids Campus instructors should arrange for instruction one week in advance.


Interlibrary Loan (ILL) is available to current college students, alumni, and current and retired college faculty and staff. Interlibrary Loan service is unavailable to community borrowers. Materials generally arrive within one week. ILL materials must be returned to the campus library. Renewals of ILLs may be possible at the discretion of the lending library. ILL materials damaged or not returned may be assessed replacement and/or processing fees.


Library computers are subject to the college Policy 1A.10 Computer and Network System Use and Security and Minnesota State Policy 5.22 Acceptable Use of Computers and Information Technology. The primary purpose of library workstations is to provide access

to research materials to support the curriculum. Users at both campuses are encouraged to keep personal use to a minimum and may need to go to the general computer lab to access specific programs. Both libraries have wireless access. The college is not responsible for damage to borrowers’ personal technology possibly caused by audiovisual materials checked out from the library.



Updated March 2023

11.2005 Combined the former separate campus library procedures into a single procedures

03.2008 Added clarifying language under "Circulation", "Interlibrary Loan" and "Technology Access"

12.2016 Addition of $25 fee

02.2017 Removal of paragraph concerning Metro Community Colleges Film and Video Consortium (MCCFVC)

07.2017 Technical changes, MnSCU to Minnesota State

10.1017 Updated fine structure


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