Anoka Ramsey Community College

Meetings with OSD

• Welcome Meeting

  The Welcome Meeting is a time for students and the Office for Students with Disabilities (OSD) to connect and begin to build a partnership.  The purpose of this meeting is to determine what accommodations and/or supports will provide the most equitable access to learning.

  What to Expect

  • Plan for a 1-hour meeting via Zoom web meeting, phone call, or in person (limited availability).
  • Share your story and experience. We can best support students when we know how learning has been and can listen to examples related to need for accommodations.
  • Lots of information. When determining accommodations there will be details about processes to use accommodations, how the office operates, and suggestions/tips for learning.

  How to Prepare

  • Think about what you need in the classes you are enrolled in.
  • Communicate needed accommodations or considerations for the meeting with OSD.
  • We will likely have questions that help us determine what the best options are for your accommodations. It is good to know we will ask things like:
    • How and why are we getting connected?
    • What is your condition, how does it impact you at school?
    • What accommodations are you requesting?
    • What are the barriers you are currently experiencing or have in the past?

  Common Questions about the Welcome Meeting

  Can I bring someone with to my meeting?

  • Yes, if you would like to have a support person join, they are welcome.

  Do I have to complete the Welcome Meeting to receive accommodations?

  • This meeting is needed to formally put accommodations in place.

  I have done a meeting like this at another college, do I have to meet with OSD too?

  • While accommodations can be similar at other institutions, we are committed to making the best determination of accommodations for students tailored to ARCC courses.

  Do I have to share my full medical history with OSD to receive accommodations?

  • There may be details in one’s medical history that is not relevant to the conversation or request; students determine how much they choose to share, and OSD will make the best determination regarding access with information provided.

  What if I cannot make the meeting time scheduled?

  • You can cancel your meeting and rescheduling on the online booking site.

• Update Meeting

  The Update Meeting provides students currently registered with the Office for Students with Disabilities (OSD) the opportunity to check-in and review their accommodations.  The purpose of this meeting is to formally updated accommodation in preparation for a coming semester, or for students to request changes to accommodations for the current term.

  ***Students are responsible for scheduling an update meeting with OSD before their accommodations are approved for the coming/current semester.

  What to expect

  • Plan for a 30-minute meeting via Zoom web meeting, phone call, or in person (limited availability).
  • OSD will review accommodations currently on student letter and ask if they are being used, and how they are working
  • We will talk about campus resources and connections and address any concerns

  How to prepare

  • Students DO NOT need to resubmit an Accommodation Request or documentation to update accommodations unless specifically requested by OSD.
  • If requesting a new accommodation or significant alteration to the current plan, prepare to communicate with OSD about what the current barriers are and why an adjustment is a needed.
  • Students do not need to bring anything to this meeting unless they have updates to share with OSD.

  Common Questions about the Update Meeting

  How often do I need to update my accommodations?

  • Students must updated their accommodations at least once a semester. This must be done before OSD sends letters of accommodation to faculty for the term.

  When is the best time to schedule an Update Meeting?

  • It’s best to schedule your update meeting sometime after you have registered for the coming semester so we know what you are preparing for. Many students choose to update for the next term, near the end of their current semester. 

  What if I forget to update my accommodations?

  • Students can update accommodations anytime! As soon as you remember, book a meeting with OSD and to get those accommodations in place.

  What if I have not updated my accommodations for many semesters (or even years) can I still schedule an update meeting to get them in place?

  • Any student who has previously had a letter of accommodation with OSD can schedule a meeting to update. Students do now need to submit a new request.

• Consult Meeting

  The Consult Meeting offers ANYONE the opportunity to meet with the Office for Students with Disabilities (OSD) for a variety of reasons.  

  Here are just a few ways the Consult Meeting can be used:

  • Student interested in what OSD does and seeking more information
  • Students who have been referred to OSD
  • Students seeking support as the work through the accommodation request process
  • Faculty/staff wanting to consult about an accommodation, student concern, or access issue
  • Community member/organization seeking information about OSD
  • High School instructors/staff/administration seeking more information or collaboration

  What to expect

  • Reserved for 30-minutes via Zoom web meeting, phone call, or in person (limited availability)
  • OSD staff will be available to answer questions, address concerns, provide information, review a specific request, etc.
  • OSD will not provide specific disability-related information about any student without their written consent (see Consent Form)

   

  Common Questions about the Consult Meeting

  Do I have to be a current student at ARCC to meet with OSD?

  • This is a great time for perspective students to connect.

  I am a community partner, and would like more information about OSD, is the consult meeting the best option?

  • Community members and organizations can book a consult meeting, or contact osd@anokaramsey.edu to request a more formalized meeting.

• Check-in Meeting

  The Check-in Meeting is reserved for current students to connect with the Office for Students with Disabilities (OSD) on an as needed basis.

  Here are just a few ways the Check-in Meeting can be used:

  • Review/demonstration of assistive technology like ReadSpeaker Text-to-Speech, Glean Audio Note taker, or other products being used for access
  • Support with managing time and energy, scheduling, prioritizing, planning, etc.
  • Coaching with a specific skill or technique related to accommodation/disability
  • Discuss an ongoing situation or issue, concern, or complaint

  What to expect

  • Reserved for 30-minutes via Zoom web meeting, phone call, or in person (limited availability)
  • OSD will ask student what they would like to accomplish, discuss, or work through during the meeting. It is helpful to provide any information regarding the meeting, or what you would like from OSD during that time, in the appointment notes when booking.
  • Meeting may be with OSD staff or intern

   

  Common Questions about the Check-in Meeting

  Do I have to be a current student at ARCC to meet with OSD?

  • This is a great time for perspective students to connect.

  Is the Check-in Meeting required?

  • The Check-in Meeting can be scheduled as needed, when students choose.

  How often can I book a Check-in Meeting?

  • Students can book when a need arises, or for more structured support, bi-weekly meetings are helpful.

  What if I need to meet for longer than 30-minutes?

  • It is best to start with the standard appointment time and discuss future needs with OSD staff. Longer appointments can be requested by emailing osd@anokaramsey.edu .