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Procedure 3B.3/11 Adding, Changing, Dropping, or Suspending Courses


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Adding New Courses

  • New courses that are proposed for permanent inclusion in the college curriculum can be developed by faculty and/or management.
  • An Add a New Course proposal form and Common Course Outline form shall be presented to the appropriate division for review.
  • The proposal form, with the division’s recommendation, and the Common Course Outline shall be forwarded to the academic dean for review and then to the Academic Affairs and Standards Council for approval.
  • Approved new courses shall be added to the College Catalog at least once per year, contingent upon publication deadlines.

Changing Courses

  • Proposals to change existing courses shall be developed within an academic division.
  • A Change a Course  proposal form and a revised Common Course Outline form shall be presented to the division for review.
  • The proposal form, with the division’s recommendation, and the Common Course Outline shall be forwarded to the academic dean for review and then to the Academic Affairs and Standards Council for approval.
  • Course changes will be added to the College Catalog at least once per year, contingent upon publication deadlines.
  • Course changes that benefit students (e.g., adding a course to the Minnesota Transfer Curriculum) may be enacted during the academic year, if administratively feasible. 
     

Dropping/Suspending Courses

Dropping/suspending courses will occur in one of two ways:

  1. Proposals to drop or suspend existing courses are developed within an academic division.
    • A Delete or Suspend a Course proposal form shall be presented to the division for review.
    • The proposal form, with the division’s recommendation, and a current copy of the Common Course Outline shall be forwarded to the academic dean for review and then to the Academic Affairs and Standards Council for approval.
  2. Each year Educational Services will compile a list of courses which have not been offered for five years. The list will be provided to the academic divisions with three options:
    • The academic division communicates intent to offer the course within a specific timeframe
    • The course will move to suspended status for up to two years. If the course has not been offered during that time the course will be deleted.
    • The academic division can propose to skip the suspension step and move immediately to deletion
    • Educational Services will prepare a single proposal for the Academic Affairs and Standards Council to suspend or delete courses resulting from this review.
  3. Deleted courses shall be removed permanently from the curriculum and the College Catalog.
  4. Suspended courses shall remain in the curriculum, but shall be removed from the College Catalog until a request to reactivate the course is forwarded by the division to the Academic Affairs and Standards Council.

Adding Topics/Experimental Courses

Topics courses are courses that address current interest or special needs or for which a faculty member may have a special expertise. Experimental courses are courses developed as potential permanent courses that are offered first on a temporary trial basis. These types of courses are not permanent offerings and will not be listed in the College Catalog.

  • Topics and experimental courses may be offered a maximum of three semesters.
  • Both topics and experimental courses are numbered 1189.
  • An Experimental/Topics Course proposal form and Common Course Outline form must be submitted to the division administrator for review and approval.
  • The decision will be published in the College Bulletin as part of the Academic Affairs and Standards Council minutes prior to the course being taught.

History:

8/06 Added "Curriculum Proposal Form and Common Course Outline Form must be submitted to AASC as information items." Deleted "division administrator approval" language.
11/08 Deleted Topic Courses section and updated experimental courses section to include topic course language.
03/10 Added Adding, Changing and Dropping/Suspending Courses sections. Removed “Experimental courses may become permanent courses’ from Topics/Experimental Courses Section
10/12 Added #2 under Dropping/Suspending Courses.

For Minnesota State Colleges and Universities (MnSCU) policies and procedures, go to http://www.mnscu.edu/board/policy/index.html