Type/Authority
|
Name of Individual(s) Authorized to Sign
|
| Fiscal Authority |
|
Bank Accounts/Investments
|
| Fiscal Authority |
President/Vice President of Finance and Administration/Director of Fiscal and Auxiliary Services/Business Manager |
| Savings Accounts |
President/Vice President of Finance and Administration/Director of Fiscal and Auxiliary Services/Business Manager |
| Investments/Certificate of Deposit |
President/Vice President of Finance and Administration/Director of Fiscal and Auxiliary Services/Business Manager |
| Checking Account |
President/Vice President of Finance and Administration/Director of Fiscal and Auxiliary Services/Business Manager |
|
Financial Aid
|
| Applications for Federal Funds |
President/Director of Financial Aid |
|
Inventory
|
| Equipment Inventory Record |
Business Manager/Director of Fiscal and Auxiliary Services |
|
Motor Pool and Travel (online)
|
| Monthly Travel Long Reporting |
Accounts Payable Clerk |
| Out-of-State Travel/Special Expense Approval/Authorization (#435) |
President/Vice Presidents |
|
Payments
|
| Expense Report
$100 and higher
Up to $100
|
Vice Presidents/Business Manager
Supervisors
|
| Imprest Cash Pay Order |
Vice President of Finance and Administration/Director of Fiscal and Auxiliary Services/Business Manager |
| Auxiliary Enterprises Pay Order |
Vice President of Finance and Administration/Director of Fiscal and Auxiliary Services |
| TRIO Funds |
TRIO Directors |
Capital Improvement Projects
Up to $250,000 |
Physical Plant Manager/Chief Facilities Engineer |
Repair & Replacement Projects
Up to $250,000 |
Physical Plant Manager/Chief Facilities Engineer |
Information Technology Orders
Up to $50,000 |
Chief Information Officer |
|
Personnel
|
|
Request for Placement on Payroll
Above delegation limits
Faculty (Step Limits)
Administrator's (Delegation Limit)
Staff, MMA, MAPE, Commissioner's Plan, Managerial Plan, AFSCME Up to Step III
|
President/Vice Presidents
Chief Human Resources Officer
Chief Human Resources Officer
Chief Human Resources Officer
|
| Request for Leave Without Pay |
President/Chief Human Resources Officer |
| Overtime Approval |
Vice Presidents |
| Faculty Overload Pay |
Vice President of Academic and Student Affairs |
| Staff Development Funds |
Chief Human Resources Officer
|
| Wellness Funds |
Chief Human Resources Officer
|
| Payroll Advances |
Chief Human Resources Officer
|
| AmeriCorps Hiring |
Chief Human Resources Officer/Chief Student Affairs Officer
|
| Employee Tuition Waiver |
Chief Human Resources Officer
|
|
Purchasing
|
| Purchase Order |
Vice Presidents/Director of Fiscal and Auxiliary Services/Business Manager |
| Bookstore Purchase Order |
Bookstore Supervisor/Director of Fiscal and Auxiliary Services |
| Internal Requisition
Up to $100,000
Up to $25,000
Up to $10,000
Up to $5,000
Up to $2,500
Up to $2,000
|
Vice Presidents
Dean of Professional Training/Executive Director of Professional Training
Chief Student Affairs Officer
Director of Fiscal and Auxiliary Services/ Business Manager/Physical Plant Manager/Professional Training Center Director of Operations/Customized Training Reps
Deans/ Foundations Director/Chief Public Relations Officer/Chief Information Officer/Chief Human Resources Officer/Director of Public Safety
Chief Facilities Engineer/Building Maintenance Foreman
|
| Supply Order
Over $200
Under $200
|
Business Manager
Budget Owners
|
|
Contracts
|
| Technical/Educational Professional Contract
Up to $50,000
Up to $5,000
|
President/Vice Presidents/Business Manager
Physical Plant Manager/Chief Student Affairs Officer/Dean of Professional Training/Executive Director of Professional Training/Chief Human Resources Officer/Chief Public Relations Officer
|
| Clinical Contract |
Vice President of Academic and Student Affairs |
| Speaker Contract
Over $500
Up to $500
|
President/Vice Presidents/Business Manager
Supervisors
|
| Joint Powers |
President/Vice Presidents |
| Software License Agreement |
Chief Information Officer/Business Manager |
| Leases |
President/Vice President of Finance and Administration |
| Customized Training Income |
Dean of Professional Training/Executive Director of Professional Training |
| MJSP |
Vice President of Academic and Student Affairs/Dean of Professional Training/Executive Director of Professional Training |
|
Other Fiscal
|
| Admissions Fee Waiver |
President |
| Check Endorsement |
Business Office Staff |
| Public Information |
President/Chief Public Relations Officer |
| Budget Approval |
President |
| Budget Increase/Transfer (Up to 10% of original budget) |
Vice President of Finance and Administration |
| Vendor Credit Application |
Vice President of Finance and Administration/Business Manager |
| Professional Training Exception Form |
Dean of Professional Training/Executive Director of Professional Training |
| Professional Trianing Waiver Form |
Dean of Professional Trianing/Executive Director of Professional Training |
| Administrative Authority |
|
| GI Bill Enrollment Certification |
Campus Records and Registration Office |
| Student Enrollment Verification |
Records Office Staff |
| Criminal Apprehension Report |
Director of Public Safety |
| First Report of Injury (Worker's Comp) |
Chief Human Resources Officer
Supervisors must complete First Report of Injury Form and submit to Human Resources within two business days of injury.
|
| Public Data Release |
Data Practices Compliance Officer |
| Private Data Release |
Data Practices Compliance Officer |
| Exception to Policy |
Vice President of Academic and Student Affairs/Dean of Student Life/Chief Student Affairs Officer |
| Suspension |
Vice President of Academic and Student Affairs/Financial Aid Director |
| Grant Applications
MJSP
All other
|
Dean of Professional Training/Executive Director of Professional Training
Deans and Vice Presidents
|
| Employment Offer |
Chief Human Resources Officer |
| Facility Use Waiver |
President |
| Telecommuting Authorization |
President |
| Acceptance of Gift/Grant Awards |
President |
| Bookstore Reimbursement Petition |
Bookstore Manager |
| Parking Waiver |
Parking Committee Chair |
| Extended Family Medical Leave Request |
President |
| Certification Forms |
Chief Human Resources Officer |
| Retirement Forms |
Chief Human Resources Officer |
| Employee Benefit Forms |
Chief Human Resources Officer |
| Insurance Forms |
Chief Human Resources Officer |
| Student Services Authority |
|
| Refund for Non-Credit Course Form |
Dean of Professional Training/Executive Director of Professional Training |
| Overload Credit Approval |
Vice President of Academic and Student Affairs |
|
Holds
|
| Academic |
Dean of Student Life/Chief Student Affairs Officer |
| Business Office |
Director of Fiscal and Auxiliary Services |
| Financial Aid |
Director of Financial Aid |
| Registration/International Student |
College Registrar |
| Academic Authority |
|
| Faculty Development Leave
Up to 3 days
Over 3 days
|
Deans
Vice President of Academic and Student Affairs/ Chief Student Affairs Officer/Vice President
|
| Sub Assignment
Short Term
Long Term
|
Deans
Vice President of Academic and Student Affairs |
| Admission and Articulation Agreements |
Vice President/Chief Academic Officer/Chief Student Affairs Officer |
| Academic Standards Petition |
Deans |
| Course Placement Petition |
Vice President of Academic and Student Affairs/Director of Academic Support and Testing |
| Sabbatical Plan Approval |
Vice President of Academic and Student Affairs |
| Amended Sabbatical Plan |
President |
| Sabbatical Report Approval |
Vice President of Academic and Student Affairs |
| Alternative Assignment Approval |
Vice President of Academic and Student Affairs |
| Faculty Release Time Approval |
Vice President of Academic and Student Affairs |