CHAPTER 2: STUDENT AFFAIRS
POLICY 2B.5 Student Life
Part
I. Definitions
Student
organization. Those clubs
and organizations that have been formally recognized by
the campus student associations described in MnSCU
Policy 2.1.
Student
life/activities. Student
life/activities are those activities consistent with M.S.
136F.01, subd.5. Those programs may include but
are not limited to choir, band, theatre, student newspaper
and literary publications, intramural, athletics, student
clubs and organizations.
Part
1. Student Life Committee (The
following is quoted directly from MnSCU Board Policy 5.2
and Procedure 5.2.1. The acronym ARCC precedes any language
added by the college.)
- Establishment and membership. Each
college or university shall establish a student life/activity
committee. The campus student association may serve in
this capacity. Not more that one-third of the voting
members
shall be non-students. The Student Life Committee will
consist of students and staff affiliated with Student
Life and may be co-chaired by a student.
-
Committee responsibility. The student
life/activity fee committee(s) at each college and university
shall develop and monitor all budgets and expenditures
funded by these student life/activities fee within the
guidelines of system and college or university policies
and procedures. (See Policy 5.2 and
Procedure 5.2.1) The committee(s) shall
annually recommend the amount of the fee for the ensuring
year, recommend the allocation of revenues, and propose
policies and procedures for administering the student
life/activities budget. The committee(s) shall present
the student life/activities budget, including the amount
and procedure for the collection of fees and allocation
of revenues, to the student senate for review and recommendation
to the college or university president for approval. Compensation
for student leaders shall be recommended by the committee(s)
and may include tuition waivers or stipends funded by
the student activity fee. The president of that college
or university shall approve, reject or modify the fee
and budget, and authorize the collection of a student
life/activities fee at that campus. The committee(s) shall
be consulted on any modification to their recommendations
prior to implementation. The committee(s) may agree to
provide funds for its support.
- Budget preparation. A schedule shall
be established jointly to ensure that the budget plan
for student life/activities will be presented for action
in the spring. At the beginning of the annual budget preparation
process, the college or university administration shall
provide the committee with a copy of the previous year’s
financial statement, current year-to-date budget and financial
statement with pertinent regulations and policies. Supplemental
budget information, including process notes and explanations,
shall be provided at the request of the committee. Requests
to change a currently approved budget shall be reviewed
by the committee. New funding requests occurring during
the year shall be reviewed and recommended by the committee
to the college or university president. Student life/activity
fund balances shall have carry-over authority into the
next fiscal year. (ARCC) The Student Life Committee
may establish a Student Life contingency budget to consider
new funding requests throughout the year.
-
Campus student government. The student/life
activities fee shall fund a student government on each
campus.
Part 3. Management
of Student Life/Activity Fee Allocations
-
Student organization accounts. Each
college or university shall provide the fiscal management
of student organization accounts. A student organization
that receives allocations of student activity monies
shall
deposit and expend all allocations through an account
within the college or university activity fund. Student
organizations that do not receive student activity
allocations may establish an agency account at the
college or university’s
discretion. (ARCC) A student organization shall provide
for the fiscal management of student organization
accounts. Student activity fees will include all direct
costs for
personnel and non-personnel, and may include mailing,
printing and travel.
- Annual report. Each college and university
shall prepare a student life/activity fee annual financial
report. The report shall be available to interested parties
and provided to the campus student association. Upon request
of the local student association, that college or university
shall conduct a biennial audit of its student life/activity
fund which shall be made available to interested parties.
The cost of these audits shall be borne by the college
or university student life/activity fund.
-
Authority for expenditures. Expenditures
for student activities from these funds shall be available
for activities recommended by the campus student association
or student life committee. The president of the college
or university shall authorize the expenditures. Changes
of any expenditure shall be conveyed to the student life
committee and the campus student association.
-
Reserves. Reserves may be established
and their status shall be annually reported to the student
life committee. Expenditures from these reserves shall
occur only after receipt of a recommendation from the
committee. Interest accrued from the investment of such
reserves shall be credited to the particular account(s)
for which the reserves are maintained. The committee may
review and make recommendations regarding the investment
policy for reserves.
Part
4. Evaluation Criteria
(ARCC) The Student Life Committee
will provide students with a comprehensive, balanced student
life program to meet the diverse needs of students. The
committee will develop a budget process including but not
limited to the following criteria:
COST
FOR ACTIVITY
- Overall
cost including personnel and non-personnel expenses
- Cost
per student participant
NUMBER OF STUDENT PARTICIPANTS
- Number
of student participants involved
- For
activities with limited space, number of students who
audition will also be given consideration
OUTREACH TO COMMUNITY
- Number
of people from surrounding communities who attend activity
and develop affiliation with ARCC through activity
- Promotion
of activity to ARCC student body (e.g., quality of promotion,
vehicles of promotion)
- Number
of ARCC students and staff who attend activity
- Service
provided to ARCC
LINK
TO COLLEGE MISSION
- Link
to one or more mission statements
BENEFIT TO STUDENTS
- Support
for academic majors—activity required for or supportive
of an academic major
- Appeal
to wide variety of students
- Provides
leadership opportunities for students
- Provides
opportunities for students to develop new skills
DIVERSE NEEDS
- Services
made available to assist students with special needs
(e.g., child care, special support groups, health services,
and
commuter services)
Part
5. CRC-Adding/Dropping/Expanding Activities
Consideration for adding/dropping/expanding
activities will be considered as per ARCC Policy 2B.4
Approval to Add or Drop Activities .
For Minnesota State Colleges and Universities (MnSCU) policies
and procedures, go to www.mnscu.edu/Policies/PolicyIndex.html
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