CHAPTER 2: STUDENT AFFAIRS
Policy 2A.3 Student Email
To disseminate critical and official college notices to
students in an efficient and cost-productive manner, Anoka-Ramsey
Community College (ARCC) has designated email via the college-issued
email address as the primary method of communication with
students regarding topics of academic, student service
or administrative nature. The College retains the right
to disseminate official notices via traditional methods
also.
Email Assignment and Maintenance
All students registered for credit coursework shall be
assigned an official ARCC email account upon initial
registration.
College Obligations
- Faculty shall use only college-issued email
addresses to communicate with students.
- Faculty shall specify the requirements for online learning
in the course syllabus.
- The College shall provide access to computers with Internet
capabilities on campus.
- The College shall not lease or sell student email addresses.
- The College shall take a pro-active approach to block unsolicited-bulk
email messages that could clutter college-issued email
accounts.
Student Obligations
- Students bear the responsibility to read and
respond to official college notices.
- Students bear the responsibility to comply with appropriate
use of email in accordance with MnSCU Board Policy 5.22.1
Acceptable Use of Computers and Information Technology
Resources and ARCC Policy 3F.1 Student Conduct
Code.
Redirecting Email
Students may redirect or forward their ARCC-assigned
email address to a personal email address such as @aol.com
or @hotmail.com, but students do so at their own risk.
Redirecting email and subsequently losing or missing
email messages does not relieve students from the obligation
to respond to college-initiated messages or notices.
The College is not responsible for handling email from
outside vendors. Privacy
Messages and notices sent via the student email
system are subject to applicable privacy laws and
policies,
including, but not limited to the Minnesota Government
Data Practices Act (MGDPA) and the federal Family Educational
Rights and Privacy Act (FERPA) and ARCC Policy 2A.1
Data Practices. Users of the student email system
should exercise
caution when communicating confidential or sensitive
information. Designated Communicators
To control the volume and the appropriateness of
emails, the ability to broadcast a student-wide message
shall
be limited to persons/positions authorized as designated
communicators, i.e. generally those positions that communicate
regularly on a broad scale to the student body. Persons
wishing to broadcast a message intended for student-wide
distribution shall send an electronic request to a designated
communicator or his/her designée at least two
(2) business days in advance of the desired broadcast
date. Designated communicators include the following:
- College President or Designée
- Dean of Educational Services
- Director of Fiscal Services
- Director of Financial Aid
- Director of Marketing and Public Relations
- Director of Technology
- Director of Safety and Security
- College Registrar
- Student Activities Coordinator/Director
Examples of Appropriate Student-Wide Distribution
- Deadline notices (registration, tuition
payment, financial aid, graduation, etc.)
- Class or registration cancellation notices
- ARCC-sanctioned events/invitations
- Campus crime and security notices
- New policy, policy change or service notices
- Surveys sanctioned by ARCC
-
Recruitment communiqués
- Student Government participation notices
Examples of Inappropriate Student-Wide Distribution
- Information unrelated to ARCC business
- Solicitations
- Promotion of political viewpoints
- Personal information
- Surveys not sanctioned by ARCC
- Messages containing confidential information such as course
grades, financial aid award amounts, or tuition/fee
payment amounts
- Messages that violate ARCC policy or state or federal laws
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History:
| 3/05 |
Adopted and implemented |
For Minnesota State Colleges and Universities (MnSCU) policies
and procedures, go to www.mnscu.edu/Policies/PolicyIndex.html
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