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Procedure 1A.7/11 Delegation of Authority


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Type/Authority

Name of Individual(s) Authorized to Sign

Fiscal Authority

 
Bank Accounts/Investments
Fiscal Authority President/Vice President of Finance and Administration/Chief Financial Officer/Director of Fiscal and Auxiliary Services/Business Manager
Savings Accounts President/Vice President of Finance and Administration/Chief Financial Officer/Director of Fiscal and Auxiliary Services/Business Manager
Investments/Certificate of Deposit President/Vice President of Finance and Administration/Chief Financial Officer/Director of Fiscal and Auxiliary Services/Business Manager
Checking Account President/Vice President of Finance and Administration/Chief Financial Officer/Director of Fiscal and Auxiliary Services/Business Manager
Financial Aid
Applications for Federal Funds President/Director of Financial Aid
Inventory
Equipment Inventory Record Business Manager/Director of Fiscal and Auxiliary Services
Motor Pool and Travel (online)
Monthly Travel Log Reporting Accounts Payable Clerk
Out-of-State Travel/Special Expense Approval/Authorization (#435) President/Vice Presidents/Chief Financial Officer
Payments

Expense Report

  1. $500 and higher
  2.  Up to $500
  3.  Up to $100

 

  1.  President/Vice Presidents/Chief Financial Officer/Chief Human Resources Officer
  2. Administrators/Deans/Business Manager/Director of Public Safety
  3. Supervisors
Imprest Cash Pay Order Vice President of Finance and Administration/Chief Financial Officer/Director of Fiscal and Auxiliary Services/Business Manager
Auxiliary Enterprises Pay Order Vice President of Finance and Administration/Chief Financial Officer/Director of Fiscal and Auxiliary Services
TRIO Funds TRIO Directors
Capital Improvement Projects -- Up to $250,000 Physical Plant Manager/Chief Facilities Engineer
Repair & Replacement Projects -- Up to $250,000 Physical Plant Manager/Chief Facilities Engineer
Information Technology Orders -- Up to $50,000 Chief Information Officer
Personnel

Request for Placement on Payroll

  1. Above delegation limits
  2. Faculty (Step Limits)
  3. Administrator's (Delegation Limit)
  4. Staff, MMA, MAPE, Commissioner's Plan, Managerial Plan, AFSCME Up to Step III

 

  1. President/Vice Presidents/Chief Financial Officer
  2. Chief Human Resources Officer
  3. Chief Human Resources Officer
  4. Chief Human Resources Officer
Request for Leave Without Pay President/Chief Human Resources Officer
Overtime Approval Vice Presidents/Chief Financial Officer/Chief Human Resources Officer
Staff Development Funds

Chief Human Resources Officer
Wellness Funds

Chief Human Resources Officer
Payroll Advances

Chief Human Resources Officer
Employee Tuition Waiver

Chief Human Resources Officer
Purchasing
Purchase Order Vice Presidents/Chief Financial Officer/Director of Fiscal and Auxiliary Services/Business Manager
Bookstore Purchase Order Bookstore Supervisor/Director of Fiscal and Auxiliary Services
Internal Requisition
  1. Up to $100,000
  2. Up to $50,000
  3. Up to $25,000
  4. Up to $10,000
  5. Up to $5,000

  6. Up to $2,500
  7. Up to $2,000

 

  1. Vice Presidents/Chief Financial Officer
  2. Chief Human Resources Officer
  3. Dean of Professional Training/Executive Director of Professional Training 
  4. Chief Student Affairs Officer
  5. Director of Fiscal and Auxiliary Services/ Business Manager/Physical Plant Manager/Professional Training Center Director of Operations/Customized Training Reps 
  6. All other Administrators/Deans/Director of Public Safety
  7. Chief Facilities Engineer/Building Maintenance Foreman
Supply Order
  1. Over $200
  2. Under $200

 

  1. Business Manager
  2. Budget Owners
Contracts
Technical/Educational Professional Contract
  1. Up to $50,000
  2. Up to $5,000

 

  1. President/Vice Presidents/Chief Financial Officer/Business Manager
  2. Physical Plant Manager/Chief Student Affairs Officer/Dean of Professional Training/Executive Director of Professional Training/Chief Human Resources Officer/Chief Public Relations Officer 
Clinical Contract Vice President of Academic and Student Affairs
Speaker Contract
  1. Over $500
  2. Up to $500

 

  1. President/Vice Presidents/Chief Financial Officer/Business Manager
  2. Supervisors
Joint Powers President/Vice Presidents/Chief Financial Officer
Software License Agreement Chief Information Officer/Business Manager
Leases President/Vice President of Finance and Administration/Chief Financial Officer
Customized Training Income Dean of Professional Training/Executive Director of Professional Training
MJSP Vice President of Academic and Student Affairs/Dean of Professional Training/Executive Director of Professional Training
Other Fiscal
Admissions Fee Waiver President
Check Endorsement Business Office Staff
Public Information President/Chief Public Relations Officer
Budget Approval President
Budget Increase/Transfer (Up to 10% of original budget) Vice President of Finance and Administration/Chief Financial Officer
Vendor Credit Application Vice President of Finance and Administration/Business Manager/Chief Financial Officer
Professional Training Exception Form Dean of Professional Training/Executive Director of Professional Training
Professional Trianing Waiver Form Dean of Professional Trianing/Executive Director of Professional Training

Administrative Authority

 
GI Bill Enrollment Certification Campus Records and Registration Office
Student Enrollment Verification Records Office Staff
Criminal Apprehension Report Director of Public Safety
First Report of Injury (Worker's Comp)

Chief Human Resources Officer
Supervisors must complete First Report of Injury Form and submit to Human Resources within two business days of injury.

Public Data Release Data Practices Compliance Officer
Private Data Release Data Practices Compliance Officer
Exception to Policy Vice President of Academic and Student Affairs/Dean of Student Life/Chief Student Affairs Officer 
Suspension Chief Student Affairs Officer/Financial Aid Director
Grant Applications
  1. MJSP
  2. All other

 

  1. Dean of Professional Training/Executive Director of Professional Training
  2. Deans/Vice Presidents/Chief Financial Officer
Employment Offer Chief Human Resources Officer
Facility Use Waiver President
Telecommuting Authorization President/Chief Human Resources Officer
Acceptance of Gift/Grant Awards President
Bookstore Reimbursement Petition Bookstore Manager
Parking Waiver Parking Committee Chair
Extended Family Medical Leave Request President/Chief Human Resources Officer
Certification Forms Chief Human Resources Officer
Retirement Forms Chief Human Resources Officer
Employee Benefit Forms Chief Human Resources Officer
Insurance Forms Chief Human Resources Officer

Student Services Authority

 
Refund for Non-Credit Course Form Dean of Professional Training/Executive Director of Professional Training
Overload Credit Approval Vice President of Academic and Student Affairs
Holds
Academic Dean of Student Life/Chief Student Affairs Officer
Business Office Director of Fiscal and Auxiliary Services
Financial Aid Director of Financial Aid/Chief Student Affairs Officer
Registration/International Student College Registrar/Chief Student Affairs Officer

Academic Authority

 
Faculty Development Leave
  1. Up to 3 days
  2. Over 3 days

 

  1. Deans
  2. Vice President of Academic and Student Affairs/Chief Student Affairs Officer
Sub Assignment
  1. Long Term
  2. Short Term

 

  1. Vice President of Academic and Student Affairs
  2. Deans
Admission and Articulation Agreements Vice President/Chief Academic Officer/Chief Student Affairs Officer
Academic Standards Petition Deans
Course Placement Petition Vice President of Academic and Student Affairs/Director of Academic Support 
Sabbatical Plan Approval Vice President of Academic and Student Affairs
Amended Sabbatical Plan President
Sabbatical Report Approval Vice President of Academic and Student Affairs
Alternative Assignment Approval Vice President of Academic and Student Affairs
Faculty Release Time Approval Vice President of Academic and Student Affairs
Contact Hours Over 20/Semester Vice President of Academic and Student Affairs
Faculty Overload Pay Vice President of Academic and Student Affairs
Non-Renewal of Probationary Faculty Vice President of Academic and Student Affairs

History:

06.2004 Updated campus lists and combined them into a single procedure
10.2005 Updated names; added Expense Reports up to $100, TRIO payment authorization, additional personnel for GI Bill Certification, & Tuition Refund for Non-credit Courses; changed First Report of Injury authority, dollar level for business officers & facilities
07.2009 Updated and included Administrative, Student Services and Academic Authority sections
09.2010 Annual update.
09.2011 Annual update.
12.2011 Technical change correcting Amended Sabbatical Plan delegation to President.

For Minnesota State Colleges and Universities (MnSCU) policies and procedures, go to http://www.mnscu.edu/board/policy/index.html